Collaborative digital signing made easy
SignFLOWS offers effortless collaborative digital signing, allowing all participants to sign documents instantly – whether simultaneously or in a specific order.
This way you can eliminate the back-and-forth of traditional signing methods, saving you valuable time and money. SignFLOWS helps you simplify your approval workflow and lower your document volume.
Key features of the SignFlows application
Advanced settings
Highly detailed settings allow users to tailor notifications, workflow setup, and signature requirements both at the individual and company/team levels.
Notification preferences can be customized, including which events trigger emails (e.g., reminders, completion, rejection, reassignment) and who receives them (signers, originators, CCs, or groups).
Workflow setup can be adjusted per user, group, or organization, including default roles, routing, required fields, expiration dates, and compliance settings.
Signature levels and standards (e.g., simple, advanced, qualified) can be selected and enforced based on regulatory requirements or internal policies, either for individual users or for the entire company/team.
Users and administrators can define signature appearance, authentication requirements, and allowed signing methods, ensuring full alignment with business and legal needs.
How it works
INITIATOR
UPLOAD files
Upload PDF to signFLOWS
INVITE signers
Invite internal and external signatories
START
Start the approval process
SIGNERS
SIGN
Signer/s receive mail with a link and sign the documents (internal manager, group member, partner, client…)
DOWNLOAD
– to DMS, eArchive
– send PDF attachment by email
The best way to handle documents
Efficient
Approve and exchange legally binding documents in only 2 minutes. Get the job done faster and smarter.
Cost-effective
Save significantly by reducing the amount of paper, lower toner usage, post office and labor costs.
Convenient
Intuitive interface and convenient design provide a smooth user experience. It is easy to learn and operate.
Secure
SignFLOWS come with the highest degree of security and legal validity defined by EU eIDAS and ZertES.
Security
Installation options
There are many ways to effectively implement signFLOWS.
Installing into your digital environment or integrating with your current internal applications via API.
Multi-tenant – one instance serves many customers, keeping their data separate and secure.
Frequently asked questions
Additional information about our products and services.
SignFlows is a collaborative digital signing tool that enables multiple users to sign documents either simultaneously or in a specific sequence. It’s designed to streamline approval workflows and reduce manual document handling.
Yes, a valid digital identity (such as a qualified electronic signature) is required for legal document signing.
Yes. SignFlows covers eIDAS or ZertES standards and if using Qualified signatures, produces legally binding documents.
You can use SignFlows for all documents that require legal validity. This includes a wide range of business documents such as electronic invoices, contracts, agreements, human resources (HR) documents, purchase orders, and travel invoices.
Yes, the on-prem deployment option is built for easy and flexible integration with your current digital environment. You can integrate it with existing systems such as Document Management Systems (DMS), eArchive, Microsoft SharePoint, Accounting, and Customer Relationship Management (CRM). The API’s enable you to automate document signing workflows directly from your internal applications and automatically return signed contract data back to those systems
Vizibit operates on a credit-based “Pay As You Go!” pricing model. We only charge for active users who utilise the applications, and any unused credits never expire, providing you with full control and insight over your spending.
To be able to sign advanced and qualified documents electronically, you must register and get a digital identity. There are a few valid identification and registration methods according to EU and Swiss law.
Get your identity nowIdentification methods verify identity with valid identification documents and recognized proof. Then, mobile number authentication is linked to identification documents. Data is signed electronically and stored in a secure database for future use.
The best way to handle documents
Speed up your business process by providing 24/7 available digital signature signing.
EFFICIENT
Approve and exchange legally binding documents in only 2 minutes. Get the job done faster and smarter.
COST-EFFECTIVE
Save significantly by reducing the amount of paper, lower toner usage, post office and labor costs.
CONVENIENT
Intuitive interface and convenient design provide a smooth user experience. Easy to learn and operate.
SECURE
signFLOWS come with the highest degree of security and legal validity defined by EU eIDAS and ZertES.
SignMOBILE
Sign documents anytime, anywhere
SignMobile is a mobile client for signFLOWS. It gives you the option to sign, send, and manage documents effortlessly from iOS or Android mobile devices.
It gives your organization’s decision makers greater flexibility to sign documents from their smartphones.
It’s ideal for busy managers who are frequently on the go, letting them sign critical documents with no delay.
Installation options
There are many ways to effectively install signFLOWS:
- On-premise – installing into your digital environment.
- Single Tenant Private cloud – infrastructure like Azure, AWS, Swisscom DCS or ECS.
- SaaS – multi tenant.
- High Availability and/or Load Balancing.
SignFLOWS can also seamlessly integrate with your current internal applications via API.
Frequently asked questions
Additional information about our products and services.
We provide APIs for deeper integrations with internal applications and Software Development Kits (SDKs) to seamlessly incorporate digital signatures into any web application.
Our solutions are secure, reliable, and compliant with the latest industry standards, ensuring the highest level of security for your documents and data.
We are committed to adhering to the highest industry standards, including ISO certifications such as ISO 27001, ISO 9001, and ISO/IEC 27701, ensuring full compliance with data protection and security regulations.
By simplifying the approval and signing process, our solutions help reduce paperwork, streamline workflows, and boost overall productivity for your team.
Why Vizibit?
USER ONBOARDING PROCESS
We’ll guide you through every step of the process. Our goal is to make sure you feel confident while using our products and solutions.
PREMIUM CUSTOMER SUPPORT
We approach each of your problems individually and focus on critical areas so that together, we can achieve the best results.
TRANSPARENT PAYMENT METHODS
We go the extra mile to bring you the most optimized, tested and efficient solutions on the market.